How to Set Up A Printer on A Windows Laptop?

20 minutes read

To set up a printer on a Windows laptop, follow these steps:

  1. Start by connecting your printer to your laptop using a USB cable. Make sure the printer is powered on.
  2. Once connected, Windows will automatically detect the printer and try to install drivers for it. Wait for the process to complete. If Windows doesn't find the appropriate drivers, you might need to install them manually.
  3. To manually install the printer drivers, go to the Start menu and search for "Printers & Scanners" or "Devices and Printers". Open the corresponding option.
  4. In the Printers & Scanners or Devices and Printers window, click on "Add a printer" or "Add a device". Windows will start searching for available printers.
  5. If your printer is found, select it from the list and click "Next". Windows will begin the installation process.
  6. If your printer is not found, click on the option that says "The printer that I want isn't listed". This will open a new window where you can manually select the printer.
  7. In the new window, choose the option "Add a local printer or network printer with manual settings".
  8. On the next screen, select the port to which your printer is connected (USB, LPT, etc.) and click "Next".
  9. Now, you need to choose the printer manufacturer and model from the list. If your printer is not listed, you can click on "Windows Update" to download additional drivers.
  10. Once you have selected the printer model, click "Next". Windows will install the necessary drivers for your printer.
  11. After the installation is complete, you will be asked if you want to set the printer as your default printer. Choose the desired option and click "Finish".
  12. You can now start using your printer on your Windows laptop. To print a document, open it, go to "File" and click on "Print". Select your printer from the list and click "Print".

Best Windows Laptops to Buy in June 2024

1
HP Pavilion Laptop, 15.6" FHD Touchscreen, 13th Gen Intel Core i7-1355U Processor, 32GB RAM, 1TB PCIe SSD, Webcam, Fingerprint Reader, Backlit KB, Wi-Fi 6, Windows 11 Pro, Blue

Rating is 5 out of 5

HP Pavilion Laptop, 15.6" FHD Touchscreen, 13th Gen Intel Core i7-1355U Processor, 32GB RAM, 1TB PCIe SSD, Webcam, Fingerprint Reader, Backlit KB, Wi-Fi 6, Windows 11 Pro, Blue

  • 【High Speed RAM And Enormous Space】32GB high-bandwidth DDR4 RAM to smoothly run multiple applications and browser tabs all at once; 1TB PCIe NVMe M.2 Solid State Drive allows to fast bootup and data transfer.
  • 【Processor】13th Gen Intel Core i7-1355U Processor (10 Cores, 12 Threads, Base Frequency at 1.2GHz, Up to 5.0GHz at Max Turbo Frequency), with Intel Iris Xe Graphics
  • 【Display】15.6" diagonal, FHD (1920 x 1080) Touchscreen, IPS, micro-edge, anti-glare, 250 nits
  • 【Tech Specs】1x USB Type-C 3.0, 2x USB Type-A 3.0, 1x HDMI, 1x Headphone/mic combo; Backlit Keyboard (On: F11); Fingerprint Reader; Wi-Fi 6 + Bluetooth;
  • 【Operating System】Windows 11 Pro - Organize open apps with pre-configured layouts to optimize productivity, Navigate with more intuitive experience to get things done, Collaborate with teams with more features
2
Lenovo V15 Laptop, 15.6" FHD Display, AMD Ryzen 5 5500U Hexa-core Processor (Beat Intel i7-1065G7), 16GB RAM, 512GB SSD, HDMI, RJ45, Numeric Keypad, Wi-Fi, Windows 11 Pro, Black

Rating is 4.9 out of 5

Lenovo V15 Laptop, 15.6" FHD Display, AMD Ryzen 5 5500U Hexa-core Processor (Beat Intel i7-1065G7), 16GB RAM, 512GB SSD, HDMI, RJ45, Numeric Keypad, Wi-Fi, Windows 11 Pro, Black

  • 【High Speed RAM And Enormous Space】16GB high-bandwidth RAM to smoothly run multiple applications and browser tabs all at once; 512GB PCIe NVMe M.2 Solid State Drive allows to fast bootup and data transfer
  • 【Processor】AMD Ryzen 5 5500U Processor (6 Cores, 12 Threads, 8MB L3 Cache, Clock Speed:2.1GHz, up to 4.0GHz Turbo)
  • 【Display】15.6" diagonal, FHD (1920 x 1080)
  • 【Tech Specs】1 x USB 3.0 Type-A, 1 x USB 2.0 Type-A, 1 x USB Type-C, 1 x HDMI, 1 x RJ45, 1 x headphone/microphone combo, Numeric Keyboard, Webcam, Wi-Fi
  • 【Operating System】Windows 11 Pro-Get all the features of Windows 11 Home operating system plus Mobile device management, Group Policy, Enterprise State Roaming, Assigned Access, Dynamic Provisioningm, Windows Update for Business, Kiosk mode, and Active Directory/Azure AD
3
ASUS ROG Strix G16 (2023) Gaming Laptop, 16” 16:10 FHD 165Hz, GeForce RTX 4070, Intel Core i9-13980HX, 16GB DDR5, 1TB PCIe SSD, Wi-Fi 6E, Windows 11, G614JI-AS94, Eclipse Gray

Rating is 4.8 out of 5

ASUS ROG Strix G16 (2023) Gaming Laptop, 16” 16:10 FHD 165Hz, GeForce RTX 4070, Intel Core i9-13980HX, 16GB DDR5, 1TB PCIe SSD, Wi-Fi 6E, Windows 11, G614JI-AS94, Eclipse Gray

  • POWER UP YOUR PLAY - Draw more frames and win more games with Windows 11, a 13th Gen Intel Core i9-13980HX processor, and an NVIDIA GeForce RTX 4070 Laptop GPU at 140W Max TGP..Anti-glare display, Refresh Rate: 240Hz, Response Time: 3ms, 720P HD camera.
  • BLAZING FAST MEMORY AND STORAGE – Multitask swiftly with 16GB of DDR5-4800MHz memory and speed up loading times with 1TB of PCIe 4x4.
  • ROG INTELLIGENT COOLING – To put this amount of power in a gaming laptop, you need an even better cooling solution. The Strix features Thermal Grizzly’s Conductonaut Extreme liquid metal on the CPU, and a third intake fan among other premium features, to allow for better sustained performance over long gaming sessions.
  • SWIFT VISUALS – The Strix G16 has a fast FHD 165Hz panel to make sure you never miss a moment. It also covers 100% of the sRGB color space and feature Dolby Vision, Adaptive-Sync support, and an 90% screen-to-body ratio for a stellar gaming and viewing experience.
  • MUX SWITCH WITH ADVANCED OPTIMUS - A MUX Switch increases laptop gaming performance by 5-10% by routing frames directly from the dGPU to the display bypassing the iGPU. With Advanced Optimus the switch between iGPU and dGPU becomes automatic based on the task, optimizing battery life.
4
Dell Inspiron 15 3000 3520 Business Laptop Computer[Windows 11 Pro], 15.6'' FHD Touchscreen, 11th Gen Intel Quad-Core i5-1135G7, 16GB RAM, 1TB PCIe SSD, Numeric Keypad, Wi-Fi, Webcam, HDMI, Black

Rating is 4.7 out of 5

Dell Inspiron 15 3000 3520 Business Laptop Computer[Windows 11 Pro], 15.6'' FHD Touchscreen, 11th Gen Intel Quad-Core i5-1135G7, 16GB RAM, 1TB PCIe SSD, Numeric Keypad, Wi-Fi, Webcam, HDMI, Black

  • 【15.6" Full HD Touchscreen】The 1920 x 1080 resolution boasts impressive color and clarity. IPS technology for wide viewing angles. Energy-efficient LED backlight. Designed with tiny rubber feet and bumpers on the hinge that keep it from skidding and provide additional stability.
  • 【11th Gen Intel Core i5-1135G7 Processor】Ultra-low-voltage platform. Quad-core, eight-way processing provides maximum high-efficiency power to go. Your always-ready experience starts as soon as you open your device. Turn on, boot-up, and log-in quickly.
  • 【16GB DDR4 RAM + 1TB PCIe SSD】16GB RAM can smoothly run your games and photo- and video-editing applications, as well as multiple programs and browser tabs all at once. A 1TB NVMe PCIe solid slate drive that leaves the power at your fingertips with the fastest data transfers currently available.
  • 【Easy-to-use Technology】Long-lasting battery and express charge capability, to keep going for longer. Comes with Express Charge capabilities that minimize the time you spend tethered to an outlet and will recharge your battery 80% in 60 minutes. Built-in media reader for simple photo transfer.
  • 【Windows 11 Professional】Experience the most secure Windows ever built with fast boot times, increased responsiveness, and added protection against phishing and malware. Plus, you can switch out of S mode.
5
Microsoft Surface Laptop 5 (2022), 13.5" Touch Screen, Thin & Lightweight, Long Battery Life, Fast Intel i5 Processor for Multi-Tasking, 8GB RAM, 256GB Storage with Windows 11, Platinum

Rating is 4.6 out of 5

Microsoft Surface Laptop 5 (2022), 13.5" Touch Screen, Thin & Lightweight, Long Battery Life, Fast Intel i5 Processor for Multi-Tasking, 8GB RAM, 256GB Storage with Windows 11, Platinum

  • Introducing Copilot on Windows 11, your everyday AI companion - Copilot empowers you to create faster, complete tasks with ease and lessens your cognitive load - making one complicated task, simple.
  • Your style – complemented – Sleek and ultra-smooth 13.5” PixelSense touchscreen for ultra-portable productivity. Make it your own with your choice of four bold colors [1].
  • Lift the lid and get in the flow – Effortlessly open with one finger and sign-in securely in seconds with Windows Hello and your face as your password.
  • Type accurately and quickly with exceptional typing comfort – Featuring the perfect balance of key travel and responsiveness, plus easy navigation on the large touchpad.
  • See more and do more – With the 3:2 Surface ratio on the vibrant PixelSense touch display, Surface Laptop 5 has 18% more vertical screen real estate for less scrolling and more doing [2].
6
Lenovo IdeaPad 3 Laptop, 15.6” FHD Touchscreen Display, Intel Core i5-1135G7 Processor, 20GB RAM, 1TB SSD, Wi-Fi 6, SD Card Reader, HDMI, Webcam, Windows 11 Pro, Grey

Rating is 4.5 out of 5

Lenovo IdeaPad 3 Laptop, 15.6” FHD Touchscreen Display, Intel Core i5-1135G7 Processor, 20GB RAM, 1TB SSD, Wi-Fi 6, SD Card Reader, HDMI, Webcam, Windows 11 Pro, Grey

  • 【High Speed RAM And Enormous Space】20GB high-bandwidth DDR4 RAM to smoothly run multiple applications and browser tabs all at once; 1TB PCIe NVMe M.2 Solid State Drive allows to fast bootup and data transfer
  • 【Processor】11th Generation Intel Core i5-1135G7 Processor (2.40 GHz up to 4.20 GHz, 4 Cores, 8 Threads)
  • 【Display】15.6" FHD (1920 x 1080), IPS, Anti-Glare, Touchscreen, 45%NTSC, 300 nits, 60Hz, LED Backlight, Narrow Bezel
  • 【Tech Specs】1 x USB-A 3.2 Gen 1, 1 x USB-A 2.0, 1 x USB-C 3.2 Gen 1, 1 x Headphone/Microphone Combo, 1 x HDMI, 1 x SD Media Card Reader; Wi-Fi 6 AX and Bluetooth 5.1; Touchscreen; Numeric Keyboard; Windows 11 Pro
  • 【Authorized KKE Bundle】 Bundled with KKE Mousepad
7
ASUS VivoBook 15.6" Touchscreen FHD Laptop, 12th Gen Intel Core i7-1255U, 16GB RAM, 512GB PCIe SSD, Intel Iris Xe Graphics, Backlit Keyboard, WiFi 6, Windows 11 Pro, Quiet Blue, 32GB Hotface USB Card

Rating is 4.4 out of 5

ASUS VivoBook 15.6" Touchscreen FHD Laptop, 12th Gen Intel Core i7-1255U, 16GB RAM, 512GB PCIe SSD, Intel Iris Xe Graphics, Backlit Keyboard, WiFi 6, Windows 11 Pro, Quiet Blue, 32GB Hotface USB Card

  • 【15.6" FHD Touchscreen Display】15.6" FHD (1920 x 1080) Touch screen Display. Embark on a visual journey where vibrant colors and high resolution come to life at your fingertips.
  • 【Intel Core i7-1255U Processor】1.7 GHz (12M Cache, up to 4.7 GHz, 10 cores), saving you time and increasing your ability to prioritize important tasks. Embrace highly efficient multitasking, powering through new levels of productivity and unleashing your full potential in a boundless journey.
  • 【16GB DDR4 RAM】Seamlessly tackle resource-intensive tasks, smoothly run multiple applications simultaneously, and enjoy lightning-fast responsiveness that keeps you in the flow.【512GB PCIe SSD】Delivers lightning-fast boot-up speed, enhanced storage capabilities, and support for high-definition video playback. Effortlessly store an extensive digital library and access your virtual world with ease.
  • 【Backlit Keyboard】The illuminated keys make it easier to locate specific keys and improve typing accuracy, allowing you to be more productive and focused on your tasks.【720p HD Camera】Provides high quality video calls, virtual meetings and online interactions.
  • 【Windows 11 Pro】Enjoy effortless Windows 11 Pro gaming performance with the ASUS Vivobook! 【Dimensions & Weight】9.15 x 14.16 x 0.78 Inches, 3.75 lb.【Ports and Accessories 】1x USB 2.0 Type-A, 2x USB 3.2 Gen 1 Type-A, 1x USB 3.2 Gen 1 Type-C, 1x HDMI, 1x Audio jack, 1x DC-in, Quiet Blue. Bonus 32GB Hotface USB Card.


How to fax documents from a Windows laptop using a connected printer?

To fax documents from a Windows laptop using a connected printer, you can follow these general steps:


Step 1: Ensure your printer supports faxing Make sure that your printer has a built-in fax function or is a multifunction printer that is capable of faxing.


Step 2: Connect your laptop to the printer Connect your Windows laptop to the printer using a USB cable or make sure they are connected to the same local network if it supports wireless connectivity.


Step 3: Install printer drivers and software Make sure you have installed the necessary printer drivers and software for your printer on your Windows laptop. You can usually find the installation software on the manufacturer's website or on the included installation CD.


Step 4: Prepare the document for faxing Open the document that you want to fax on your Windows laptop. Ensure that it is saved in a compatible file format, such as PDF or Microsoft Word.


Step 5: Go to the print settings Click on "File" then "Print" or press Ctrl + P to open the print settings dialog box.


Step 6: Select the printer From the list of available printers, select your connected printer that supports faxing.


Step 7: Configure the fax settings Look for an option or tab in the print settings dialog box that allows you to configure the fax settings. This may vary depending on your printer and driver software.


Step 8: Enter the recipient's fax number In the fax settings, provide the recipient's fax number. Make sure you enter the correct number, including country and area codes.


Step 9: Optional: Fill in a cover page If desired, you can also add a cover page by selecting the option in the fax settings and providing the necessary information.


Step 10: Start the fax process Click on the "Fax" or "Start" button to initiate the fax process. Your computer will send the document to the printer, which will then fax it to the recipient's fax machine.


Step 11: Confirm successful fax transmission Check the printer's display or print status window to ensure that the transmission was successful. Some printers may generate a confirmation page or send you a notification email.


Please note that the steps and options may differ slightly depending on the printer model, driver software, and faxing capabilities. Refer to your printer's user manual or the manufacturer's support resources for more specific instructions.


How to clean printer heads on a Windows laptop?

To clean printer heads on a Windows laptop, follow these steps:

  1. Open the Start menu and go to "Settings" or "Control Panel" (depending on your Windows version).
  2. In the Settings or Control Panel menu, find the "Devices" or "Printers & Scanners" option, and click on it.
  3. Locate your printer from the list of devices connected to your computer and click on it.
  4. Click on the "Manage" or "Printer Properties" option.
  5. Look for the "Maintenance" or "Utility" tab in the printer properties dialogue box, and click on it.
  6. In the maintenance options, you should find a button called "Clean Print Heads" or something similar. Click on it to initiate the cleaning process.
  7. Follow any on-screen instructions that appear, if applicable, to complete the cleaning process.


Note: The specific steps may vary slightly depending on your printer model and Windows version. If you are unable to find the exact options mentioned, refer to your printer's user manual or contact the printer manufacturer's support for assistance.


How to print in black and white or grayscale on a Windows laptop?

To print in black and white or grayscale on a Windows laptop, follow these steps:

  1. Open the document or image you want to print.
  2. Click on the "File" menu in the top left corner of the application.
  3. Select the "Print" option from the drop-down menu. This will open the Print dialog box.
  4. In the Print dialog box, choose your printer from the list, if multiple printers are available.
  5. Look for an option like "Preferences," "Properties," or "Print Settings" and click on it.
  6. In the printer preferences window, find the "Color" or "Print in Color" option.
  7. Select "Black and White" or "Grayscale" from the color options.
  8. Click on the "OK" or "Apply" button to save the settings.
  9. Back in the Print dialog box, double-check that the selected printer and print settings are correct.
  10. Click on the "Print" button to start printing in black and white or grayscale.


Please note that the exact steps may vary slightly depending on your printer model and the application you are using to print.


How to check ink or toner levels on a Windows laptop?

To check ink or toner levels on a Windows laptop, you can follow these steps:

  1. Open the Control Panel by typing "Control Panel" in the search bar and selecting the appropriate result.
  2. In the Control Panel, navigate to the "Devices and Printers" or "Printers and Scanners" option and click on it.
  3. You will see a list of printers installed on your laptop. Right-click on the printer for which you want to check ink or toner levels and select "Printing preferences" or "Properties" from the drop-down menu.
  4. In the printer preferences or properties window, look for an option called "Supply Levels," "Ink Levels," or similar wording.
  5. Click on this option, and a window will appear displaying the ink or toner levels for each cartridge used by the printer.
  6. The ink or toner levels may be represented as a numerical value or a graphical indicator showing a percentage or bar display. Some printers may also provide an estimation of the remaining pages that can be printed based on the current ink or toner levels.
  7. Close the printer preferences or properties window when you have finished checking the ink or toner levels.


Note: The steps may vary slightly depending on the printer model and the version of Windows you are using.


How to cancel or delete print jobs on a Windows laptop?

To cancel or delete print jobs on a Windows laptop, you can follow these steps:

  1. Open the "Control Panel" by searching for it in the Windows search bar.
  2. In the Control Panel, click on the "Devices and Printers" option.
  3. You will see a list of printers installed on your laptop. Right-click on the printer for which you want to cancel or delete print jobs and select "See what's printing" from the context menu.
  4. This will open the print queue window, showing all the print jobs in the queue for that particular printer.
  5. To cancel a specific print job, right-click on it and click on "Cancel" or "Cancel Printing" in the context menu. This will remove the print job from the queue.
  6. If you want to cancel all the print jobs in the queue, go to the top menu and click on "Printer" and then select "Cancel All Documents".


Note: You may require administrative privileges to cancel or delete print jobs, especially if they are submitted by other users on a network or shared printer.

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