How Do You Connect an All-In-One Printer to Wi-Fi?

16 minutes read

To connect an all-in-one printer to Wi-Fi, start by ensuring the printer is powered on. Access the printer's control panel and navigate to the network settings menu, which could be labeled as "Network," "Wireless," or something similar depending on the brand and model. Select the option to connect to a wireless network. The printer will then scan for available Wi-Fi networks; choose your network from the list. You may be prompted to enter the Wi-Fi password—do so carefully to ensure it’s correct. Once the password is entered, confirm the connection request. The printer will attempt to connect to the Wi-Fi network, which may take a few moments. Once the connection is successful, the printer should display a confirmation message, and you can then proceed to install the necessary drivers and software on your computer to complete the setup process. This may involve using a CD provided with the printer, downloading software from the manufacturer's website, or using an automatic setup tool. Once that’s done, your printer should be ready to use wirelessly.

Best All-In-One Printers of February 2025

1
Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White

Rating is 5 out of 5

Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White

  • Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (2), equivalent to about 90 individual ink cartridges (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
  • Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
2
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)

Rating is 4.9 out of 5

HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)

  • PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to life with more vivid colors.
  • ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner cartridges.
  • UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet input tray.
  • AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands of business.
3
HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy, scan, fax,Touchscreen; Smart Advance Scan, 3 months of Instant Ink included

Rating is 4.8 out of 5

HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy, scan, fax,Touchscreen; Smart Advance Scan, 3 months of Instant Ink included

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 18 ppm color, 22 ppm black.
  • UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
4
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating is 4.7 out of 5

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

  • Innovative Cartridge-Free Printing ― No more tiny, expensive ink cartridges; each ink bottle set is equivalent to about 80 individual cartridges (2)
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • High-Capacity Ink Tanks — Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Zero Cartridge Waste — By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Built-In Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
5
HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

Rating is 4.6 out of 5

HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

  • 6 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 6 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink
  • INCLUDES HP+ SMART FEATURES – Activate HP+ to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer
  • BEST FOR SMALL BUSINESSES AND HOME OFFICES – Print professional-quality color documents like forms, reports, brochures and presentations
  • KEY FEATURES – Fast color print, copy and scan, plus 2-sided printing, mobile and wireless printing, and an auto document feeder
  • FAST PRINT SPEEDS – Print up to 18 pages per minute in black and 10 pages per minute in color
6
HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing, Best-for-Home Office, 3 Months of Instant Ink Included (40Q35A)

Rating is 4.5 out of 5

HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing, Best-for-Home Office, 3 Months of Instant Ink Included (40Q35A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8135e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black.
  • UPGRADED FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet input tray.
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.
7
HP Envy 6155e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, Duplex Printing Best-for-Home, 3 Months of Instant Ink Included (714L5A)

Rating is 4.4 out of 5

HP Envy 6155e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, Duplex Printing Best-for-Home, 3 Months of Instant Ink Included (714L5A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The Envy 6155e is perfect for homes printing everyday color documents like homework and borderless photos. Print speeds up to 7 ppm color, 10 ppm black.
  • KEY FEATURES – Color print, copy and scan, plus auto 2-sided printing and a 100-sheet input tray.
  • HP'S MOST INTUITIVE COLOR TOUCHSCREEN – Smoothly navigate your printer with the easy-to-use 2.4" touchscreen.
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
  • TRUE-TO-SCREEN TECH – Print documents and photos that look as vibrant as they do on your screen with HP's P3 technology.
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.


How to secure a printer network connection?

Securing a printer network connection is essential to protect sensitive information and prevent unauthorized access. Here are several steps you can take to improve your printer network security:

  1. Change Default Passwords: Immediately change the default administrator passwords for your printers to something strong and unique.
  2. Update Firmware: Regularly update your printer firmware to ensure you have the latest security patches and improvements.
  3. Use a Secure Network: Connect printers to a secure, private network. Enable encryption protocols like WPA3 for wireless connections.
  4. Restrict Access: Limit printer access to specific IP addresses. Use firewalls to control and monitor traffic between the printers and the network.
  5. Enable Strong Authentication: Employ authentication methods like usernames and passwords or even smart cards for accessing printer functions.
  6. Disable Unnecessary Services: Turn off unnecessary protocols and services, such as Bluetooth or Wi-Fi Direct, to minimize vulnerabilities.
  7. Network Segmentation: Place printers on a separate VLAN or subnet to limit exposure and potential lateral movement by attackers.
  8. Regularly Monitor and Audit: Implement logging and monitoring to track usage patterns and detect any unusual activity.
  9. Secure Print Features: Enable secure print job release (sometimes known as "pull printing"), requiring a user to authenticate before a document is printed.
  10. Use Encryption: Ensure data sent to the printer is encrypted using protocols such as SSL/TLS.
  11. Turn Off Unnecessary Features: Disable any printer features that are not in use to reduce potential attack vectors, such as remote printing services.
  12. Security Software: Install and use security software that can scan for vulnerabilities and monitor threats specific to printers.
  13. Physical Security: Secure the physical location of the printers to prevent tampering or unauthorized access.
  14. Regularly Train Employees: Educate staff about the importance of printer security and encourage practices like immediate reporting of suspicious activity.
  15. Implement Access Control Lists (ACLs): Define who can access and use your printers by setting up ACLs based on job function or department.


By taking these measures, you can significantly enhance the security of your printer network connections, safeguarding against unauthorized access and potential data breaches.


How to reset network settings on an all-in-one printer?

Resetting the network settings on an all-in-one printer can vary depending on the brand and model, but here are some general steps you can follow for most printers:

For HP Printers:

  1. Access the Control Panel: Press the Home button on the printer display.
  2. Navigate to Settings: Use the arrows to find and select Network Setup or Network Settings.
  3. Restore Network Defaults: Look for an option like Restore Network Settings or Restore Network Defaults. Confirm when prompted.
  4. Restart the Printer: Restart your printer to ensure changes take effect.

For Canon Printers:

  1. Enter Setup Mode: Press Setup on the control panel.
  2. Menu Navigation: Use the arrow keys to navigate to Device Settings and press OK.
  3. Reset Settings: Find Reset Settings and choose LAN Settings. Confirm to reset.
  4. Reboot: Turn off the printer and turn it back on.

For Brother Printers:

  1. Access Menu: Press the Menu button on the printer.
  2. Network Settings: Use navigation buttons to find Network and then Network Reset.
  3. Execute Reset: Confirm the reset by selecting Yes when prompted.
  4. Restart the Printer: Turn off and then turn on the printer.

For Epson Printers:

  1. Access Home Screen: Press Home on the control panel.
  2. Navigate to Setup: Use the Up/Down arrow buttons to find Setup or Settings.
  3. Network Settings: Look for Restore Default Settings and select All Settings or specifically Network Settings.
  4. Restart: Restart your printer afterward.

General Tips:

  • Consult Manual: Always refer to your specific printer’s user manual for precise instructions.
  • Check Online: The manufacturer's website or customer support section can also provide detailed guides or videos.
  • Backup Settings: If possible, record your current settings so you can easily reconfigure the printer.


After resetting network settings, you'll need to reconnect it to your network. Follow the initial setup procedures to re-establish the Wi-Fi or wired connection.


How to connect a printer via Bluetooth?

Connecting a printer via Bluetooth can vary slightly based on the specific printer model and the device you're pairing it with, but here's a general guide to get you started:

Step-by-Step Guide:

  1. Check Compatibility: Ensure that both your printer and the device (e.g., computer, tablet, or smartphone) you are trying to connect support Bluetooth connectivity.
  2. Prepare the Printer: Turn on the printer. Enable Bluetooth on the printer. This often involves navigating through the printer's settings menu using its display screen. Look for a section titled "Bluetooth," "Wireless," or "Network Settings."
  3. Activate Bluetooth Pairing Mode: Set the printer to "pairing mode" if necessary. This might require pressing a specific button or selecting an option from the printer menu. Refer to the user manual for exact instructions, as this varies by model.
  4. Enable Bluetooth on Your Device: On your computer, tablet, or smartphone, go to the Bluetooth settings. This can typically be found in system settings under "Bluetooth" or "Connections."
  5. Pair the Devices: Scan for available Bluetooth devices from your device. The printer should appear on the list of discoverable devices. The device name often includes the printer's brand or model number. Select the printer from the list. You may need to confirm the pairing on both your device and the printer. If prompted, enter the pairing PIN. The default PIN is often "0000" or "1234" if it's not provided in the instruction manual.
  6. Install Necessary Drivers/Software: Some printers require specific software or drivers to enable all features. It’s a good idea to download any recommended drivers from the printer manufacturer’s website and install them on your device.
  7. Test the Connection: Send a test print job to the printer to ensure the connection works. You may need to select the printer as the default printing device on your computer or mobile device.

Troubleshooting Tips:

  • Distance: Ensure that the printer and device are within Bluetooth range, usually about 10 meters or 33 feet.
  • Interference: Remove potential sources of interference, such as walls or electronic devices between the printer and the device.
  • Restart Devices: If you encounter issues, try restarting both the printer and the device.
  • Update Firmware/Software: Check for any updates for the printer's firmware or the Bluetooth drivers on your device.


For specific instructions tailored to your printer model, consult the printer’s user manual or the manufacturer’s website, as they often provide detailed setup guides.

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