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How Do You Set Up an All-In-One Printer For Wireless Printing?

19 minutes read

To set up an all-in-one printer for wireless printing, start by unboxing the printer and placing it near a power source and within range of your wireless router. Plug the printer into a power outlet and turn it on. Follow the printer's on-screen instructions to select language, country, and time settings, and install any included ink cartridges and paper. Consult the printer's manual to initiate the wireless setup. This usually involves accessing the printer's control panel to find the wireless settings menu. Use this menu to search for and select your Wi-Fi network, then enter your Wi-Fi password when prompted. If your printer supports Wi-Fi Protected Setup (WPS) and your router does too, you can press the WPS button on both devices to establish a connection quickly. Once connected to the network, you may need to install the printer software on your computer or mobile device. Visit the manufacturer's website to download the latest drivers and software compatible with your device's operating system. Install the software and follow the installation prompts to add the printer to your networked devices, ensuring that you select the wireless option when choosing the connection type. After the software installation is complete, print a test page to confirm that your setup is successful and that your printer is communicating wirelessly with your devices.

Best All-In-One Printers of February 2025

1
Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White

Rating is 5 out of 5

Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White

  • Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (2), equivalent to about 90 individual ink cartridges (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
  • Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
Buy It Now
2
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)

Rating is 4.9 out of 5

HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)

  • PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to life with more vivid colors.
  • ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner cartridges.
  • UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet input tray.
  • AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands of business.
Buy It Now
3
HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy, scan, fax,Touchscreen; Smart Advance Scan, 3 months of Instant Ink included

Rating is 4.8 out of 5

HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy, scan, fax,Touchscreen; Smart Advance Scan, 3 months of Instant Ink included

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 18 ppm color, 22 ppm black.
  • UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app
Buy It Now
4
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating is 4.7 out of 5

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

  • Innovative Cartridge-Free Printing ― No more tiny, expensive ink cartridges; each ink bottle set is equivalent to about 80 individual cartridges (2)
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • High-Capacity Ink Tanks — Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Zero Cartridge Waste — By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Built-In Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
Buy It Now
5
HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

Rating is 4.6 out of 5

HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 months of Instant Ink included

  • 6 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 6 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink
  • INCLUDES HP+ SMART FEATURES – Activate HP+ to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer
  • BEST FOR SMALL BUSINESSES AND HOME OFFICES – Print professional-quality color documents like forms, reports, brochures and presentations
  • KEY FEATURES – Fast color print, copy and scan, plus 2-sided printing, mobile and wireless printing, and an auto document feeder
  • FAST PRINT SPEEDS – Print up to 18 pages per minute in black and 10 pages per minute in color
Buy It Now
6
HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing, Best-for-Home Office, 3 Months of Instant Ink Included (40Q35A)

Rating is 4.5 out of 5

HP OfficeJet Pro 8135e Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing, Best-for-Home Office, 3 Months of Instant Ink Included (40Q35A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8135e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black.
  • UPGRADED FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet input tray.
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.
Buy It Now
7
HP Envy 6155e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, Duplex Printing Best-for-Home, 3 Months of Instant Ink Included (714L5A)

Rating is 4.4 out of 5

HP Envy 6155e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, Duplex Printing Best-for-Home, 3 Months of Instant Ink Included (714L5A)

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The Envy 6155e is perfect for homes printing everyday color documents like homework and borderless photos. Print speeds up to 7 ppm color, 10 ppm black.
  • KEY FEATURES – Color print, copy and scan, plus auto 2-sided printing and a 100-sheet input tray.
  • HP'S MOST INTUITIVE COLOR TOUCHSCREEN – Smoothly navigate your printer with the easy-to-use 2.4" touchscreen.
  • WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
  • TRUE-TO-SCREEN TECH – Print documents and photos that look as vibrant as they do on your screen with HP's P3 technology.
  • HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.
Buy It Now


What is a print queue and how to manage it?

A print queue is a lineup of print jobs that are intended to be processed by a printer. When users send documents to a printer, they are often placed in a queue where they wait their turn to be printed. This system is especially useful in environments where multiple users and devices share a single printer, ensuring an organized and efficient print process.


Managing a print queue effectively involves several tasks to ensure that documents are printed in a timely and orderly manner. Here are some strategies and steps for managing a print queue:

  1. Accessing the Print Queue: On Windows: Go to "Devices and Printers" in the Control Panel, right-click on the printer you are using, and choose "See what’s printing." On macOS: Go to "System Preferences," select "Printers & Scanners," choose your printer, and click on "Open Print Queue."
  2. Monitoring the Queue: Regularly check the print queue window to see the status of all documents. This will help identify any blockages or errors that might need resolution.
  3. Prioritizing Jobs: Some environments may allow for reordering jobs in the queue. You can move jobs up or down if certain documents need to be printed sooner.
  4. Pausing & Resuming: Many print queue interfaces allow you to pause and resume print jobs or the entire queue if necessary, which is useful for prioritizing tasks or addressing printer issues.
  5. Canceling Print Jobs: If a print job is no longer needed or causing issues, it can be canceled by selecting it in the queue and choosing the cancel option.
  6. Checking Printer Status: Ensure that the printer is online, has enough paper, and is not jammed or out of ink/toner.
  7. Troubleshooting Errors: If jobs are stuck in the queue, troubleshoot common issues such as connectivity problems, printer errors, or driver issues.
  8. Updating Printer Drivers: Outdated printer drivers can cause printing problems. Ensure that the printer drivers are up to date.
  9. Restarting Printer and Computer: As a troubleshooting step, sometimes restarting the printer and the computer can resolve stuck jobs or communication issues.
  10. Network Printing Considerations: If the printer is shared on a network, ensure network connections are stable and all users are properly authenticated to use the printer.


By effectively managing the print queue, you can minimize downtime and enhance productivity in any setting that relies on printing functions.


How to configure an all-in-one printer on a home network?

Configuring an all-in-one printer on a home network involves several steps, including setup, driver installation, and network configuration. Here’s a detailed guide that should help you through the process:

Step 1: Unbox and Prepare the Printer

  1. Unpack the Printer: Remove the printer from the box along with any packaging materials.
  2. Install Ink/Toner Cartridges: Follow the manufacturer's instructions to install the cartridges.
  3. Load Paper: Place a stack of plain paper into the appropriate tray.

Step 2: Connect the Printer to Power

  1. Power Connection: Plug the printer into a power outlet and turn it on.
  2. Initial Setup: Follow any on-screen instructions or setup wizards on the printer's control panel. This might include setting the language, date, and time.

Step 3: Connect the Printer to the Network

There are generally two methods to connect your printer to the network: wirelessly or via a wired Ethernet connection.

Option A: Wireless Connection

  1. Wi-Fi Setup: Access the printer's control panel. Navigate to the Wireless Setup Wizard or a similar option under the network settings. Select your home Wi-Fi network from the list and enter the Wi-Fi password.
  2. WPS Method (if supported by your router): Press the WPS button on your router. Within 2 minutes, press the WPS button on your printer (or follow WPS instructions in the printer menu).

Option B: Wired Connection

  1. Ethernet Cable: Connect an Ethernet cable from the printer to an available port on your router. The printer should automatically obtain an IP address from the router.

Step 4: Install Printer Drivers and Software

  1. Install Drivers: Go to the printer manufacturer's website and download the latest drivers for your printer model. Run the installer and follow the on-screen instructions. Choose the networked printer option when prompted.
  2. Use Provided Installation CD: Alternatively, use the CD that came with the printer to install drivers.

Step 5: Add the Printer to Your Computer

Windows

  1. Settings: Open Settings > Devices > Printers & Scanners. Click Add a printer or scanner and select your printer from the list.
  2. Control Panel (alternative method): Go to Control Panel > Devices and Printers > Add a printer. Follow the wizard to add your printer.

macOS

  1. System Preferences: Open System Preferences > Printers & Scanners. Click the + button to add your printer. Select your printer from the list and click Add.

Step 6: Test the Printer

  1. Print a Test Page: Use your computer or the printer's control panel to print a test page and check the quality.
  2. Scan and Copy Functions (if applicable): Test the scanning and copying capabilities to ensure all functions are operational.

Troubleshooting

  • Cannot Find Printer: Ensure the printer is on the same network as your computer, and check for any firewalls or antivirus software that might block printer detection.
  • Connection Issues: Restart both the printer and the router to refresh network settings.
  • Driver Issues: Confirm you have the correct driver and software for your operating system and printer model.


By following these steps, your all-in-one printer should be successfully configured on your home network, allowing you to print, scan, and copy wirelessly.


How do you install printer drivers for wireless printing?

Installing printer drivers for wireless printing typically involves a few steps. Here's a general guide to help you through the process:

  1. Check Printer Compatibility: Ensure that your printer supports wireless printing and is compatible with your computer’s operating system.
  2. Connect Printer to Wi-Fi: Turn on the printer and ensure it’s within range of your Wi-Fi network. Use the printer's control panel to navigate to the network settings. Select your Wi-Fi network from the list and enter the password if required. The printer should connect, often indicated by a Wi-Fi or connection status light on the printer.
  3. Download Printer Drivers: Visit the printer manufacturer’s website. Navigate to the ‘Support’ or ‘Downloads’ section. Search for your printer model and download the latest drivers compatible with your operating system.
  4. Install the Printer Drivers: Run the downloaded installer file. Follow on-screen instructions, which usually include selecting the connection type (wireless), and approving license agreements. The installer might ask you to temporarily connect your printer to the computer using a USB cable during the process to complete the setup, especially for first-time installations.
  5. Add Printer to Your Computer: Windows: Go to Settings > Devices > Printers & scanners. Select Add a printer or scanner, and wait for your printer to appear in the list. Select your printer and click Add device. macOS: Open System Preferences > Printers & Scanners. Click the + button to add a printer. Select your printer from the list and follow any additional on-screen instructions.
  6. Test the Installation: Print a test page to ensure that the printer and computer are communicating correctly.
  7. Additional Software: If your printer has additional software or utilities available, consider installing them to enhance functionality, like scanning or maintenance tasks.


If you encounter any issues during installation, refer to the printer’s manual or manufacturer’s website for troubleshooting tips specific to your model.


How to set up wireless printing on a mobile device?

Setting up wireless printing on a mobile device can be a convenient way to print documents, photos, and more without having to transfer them to a computer. Here's a general guide to help you set up wireless printing on your mobile device:

Step 1: Ensure Printer Compatibility

  • Check for Wireless Capability: Ensure your printer is Wi-Fi enabled. Check the printer’s manual or specifications.
  • Update Firmware: If needed, update your printer's firmware to support mobile printing.

Step 2: Connect Printer to Wi-Fi Network

  • Using Printer’s Control Panel: Access the settings menu on your printer and select the option to connect to a Wi-Fi network. Follow the prompts to enter your Wi-Fi network name (SSID) and password.

Step 3: Install Printer on Your Mobile Device

  1. Using Built-In Options or Manufacturer’s App: iOS Devices: Uses AirPrint. Ensure your printer supports AirPrint. Connect your iOS device to the same Wi-Fi network. Android Devices: Uses Google Cloud Print (though it was discontinued) or manufacturer apps.
  2. Download Manufacturer’s App: Go to the App Store or Google Play Store. Search for the printer manufacturer’s official app (e.g., HP Smart, Canon PRINT, Epson iPrint). Download and install the app.
  3. Set Up the Printer in the App: Open the manufacturer’s app and follow the instructions to locate and add your printer. Make sure your mobile device is connected to the same Wi-Fi network as the printer.

Step 4: Printing from Your Mobile Device

  1. Using the Print Feature: Open the document, email, or photo you want to print. Tap the “Share” or "Menu" icon (e.g., three dots or lines). Select “Print” from the available options. Choose your printer from the list. Adjust print settings if necessary (e.g., number of copies, page range, color). Tap “Print”.
  2. Using Manufacturer’s App: Open the app and select the type of document or media you wish to print. Follow the app’s instructions to find and select your document, then print.

Troubleshooting Tips

  • Check Connections: Ensure both your printer and mobile device are connected to the same Wi-Fi network.
  • Restart Devices: Try restarting your printer and mobile device if you experience connectivity issues.
  • Update Apps/Firmware: Ensure you have the latest app version and printer firmware for compatibility.
  • Consult Manufacturer Support: If issues persist, refer to the printer's user manual or contact the manufacturer’s customer service for support.


By following these steps, you should be able to set up and use wireless printing on your mobile device.

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